How to share your screen in Microsoft Teams

How to present your screen in a Teams meeting

1. On a computer

   01

   Select Share in the meeting controls

   In the meeting, select Share in the controls at the top of the meeting window. A panel opens with your screens, open windows and other options.

2. 02

   Turn on Include sound if you are playing audio

   If you are going to play a video or anything with sound, turn on the Include sound toggle before you choose what to share. Without it, people see the video but hear nothing.

3. 03

   Choose a window or your whole screen

   Pick one window to show only that app, or a screen to show everything on it. For PowerPoint, choose its window; slide control works only when you share the window, not the whole screen. A coloured border shows what everyone can see.

4. 04

   On a Mac, allow screen recording when asked

   The first time, macOS asks to let Teams record your screen. Select Allow. If you missed it, open System Settings, Privacy & Security, Screen & System Audio Recording, turn on Microsoft Teams, then return and select Share again.

5. 05

   Select Stop sharing when you are done

   Use the presenter toolbar at the top of the screen to stop. Select Stop sharing, and the meeting returns to people’s video. The same toolbar has Give control to let someone else use your screen.

6. On a phone

   06

   Tap Share, then choose your screen

   In the meeting on your phone, tap Share in the meeting controls and choose Screen. Choose whether to include audio, then tap Start presenting or Start Broadcast. Tap Stop presenting or Stop Broadcast to finish.